Todoist has long been a favorite among productivity enthusiasts, offering clean task management and reliable syncing across devices. However, as your workflow evolves, you might find yourself craving features that Todoist doesn’t provide—integrated calendar views, habit tracking, AI-powered scheduling, or simply a different approach to organizing your day.
The good news? The productivity tool landscape has matured significantly, bringing forth alternatives that go beyond simple task lists. Modern platforms now recognize that effective planning requires seeing tasks alongside your calendar events, understanding your habits, and adapting to how you actually work rather than forcing you into rigid systems.
Whether you’re seeking better visual planning, more affordable pricing, or enhanced features like time blocking and routine management, these five Todoist alternatives offer compelling reasons to make the switch.
Why Consider Todoist Alternatives?
While Todoist excels at task management fundamentals, several limitations prompt users to explore alternatives. The most notable gap is calendar integration—Todoist treats tasks and calendar events as separate entities, requiring you to mentally juggle two different views of your day. This fragmentation makes it challenging to assess your true capacity and often leads to over-commitment.
Todoist’s premium tier, at $4 per month, offers good value but still lacks features that many users consider essential. There’s no built-in habit tracking, limited collaboration features for teams, and no native time-blocking capabilities. The interface, while clean, can feel minimalist to a fault for users who want richer visual planning tools.
Additionally, Todoist’s approach assumes all tasks are equally important and urgent, lacking sophisticated prioritization beyond simple levels. For those managing complex projects or balancing multiple life domains, more nuanced planning tools become necessary. If you’re looking for the best productivity apps that integrate multiple aspects of daily planning, alternatives might serve you better.
1. Fhynix – Best Unified Calendar & Task Alternative
Pricing: Free plan available; Premium from $4.99/month
Fhynix represents a fundamental shift from traditional task managers by placing your to-dos directly into your calendar timeline. Rather than maintaining separate lists and calendars, Fhynix creates one unified planner where tasks and events coexist, giving you a realistic view of your entire day at a glance.
Key Features
The platform’s calendar-first approach solves Todoist’s most significant limitation. Your tasks appear directly in your daily timeline alongside meetings, appointments, and events, allowing you to visualize exactly how your day will unfold. This integration prevents the common pitfall of scheduling eight hours of tasks on a day already packed with three hours of meetings.
Adding tasks is refreshingly simple. Type or speak naturally—”Call dentist tomorrow at 2 pm” or “Submit proposal by Friday”—and Fhynix’s AI interprets your intent automatically. The voice input feature makes capturing tasks effortless, even when you’re driving, cooking, or otherwise occupied. This natural language processing rivals Todoist’s while adding the calendar dimension Todoist lacks.
Fhynix’s color-coded calendar helps you distinguish between work, personal, fitness, and family commitments instantly. The platform consolidates multiple calendar sources—Google Calendar, Outlook, Apple Calendar—into a single, coherent view. No more switching between apps to understand your schedule.
WhatsApp reminder integration sets Fhynix apart from virtually all competitors. Reminders arrive via WhatsApp approximately 24 hours before events, plus a 10-minute warning as deadlines approach. This dual-channel approach (WhatsApp + in-app notifications) ensures you never miss important tasks, even if you’re not actively checking your planner.
For building lasting habits, Fhynix offers comprehensive routine tracking. Set recurring tasks, monitor your consistency, and access productivity insights that reveal patterns in your behavior. Unlike Todoist, which requires workarounds for habit tracking, Fhynix builds this functionality natively into the platform.
The mobile experience on iOS and Android matches desktop functionality, with Apple Watch support for iOS users. Whether you’re planning from your phone, checking your wrist during meetings, or reviewing your week on a tablet, Fhynix maintains consistency across devices.
Why Choose Fhynix Over Todoist
Fhynix addresses Todoist’s core limitation—the separation of tasks from time—while maintaining comparable pricing. At $4.99 monthly for premium features, it costs only slightly more than Todoist while delivering significantly broader functionality.
The calendar-first philosophy proves transformative for users who previously struggled with overloaded task lists. When you see tasks in the context of your available time, you naturally develop more realistic expectations about daily capacity. This visual integration reduces stress and increases follow-through.
Students managing class schedules and assignments, families coordinating multiple calendars, and professionals juggling projects and meetings all benefit from the unified view. As one user noted, “Fhynix has totally transformed the way my family functions… everything is in one place.”
The free plan provides substantial functionality for trying the platform risk-free. Advanced features like AI calendar capabilities, image uploads for bulk event entry (upload a schedule photo and let AI convert it), and support for multiple calendars demonstrate ongoing innovation. For comprehensive time management tools and techniques, Fhynix delivers exceptional value.
2. TickTick – Feature-Rich All-in-One Option
Pricing: Free plan; Premium at $27.99/year
TickTick matches Todoist’s task management capabilities while adding features like calendar view, habit tracking, and a Pomodoro timer—all at a lower annual cost. This makes it an attractive option for users wanting more functionality without significant additional investment.
The built-in calendar displays tasks alongside events, though integration feels less seamless than dedicated calendar-first platforms. Habit tracking includes customizable reminders, streak counting, and progress statistics. The Pomodoro timer helps maintain focus during work sessions, automatically suggesting breaks to prevent burnout.
TickTick’s flexibility shines through customizable smart lists that automatically filter tasks based on criteria you define. Multiple reminder types, priority levels, and tags provide organizational depth. The platform supports collaboration with shared lists and task assignment, making it suitable for small teams.
However, the interface feels dated compared to newer alternatives, and the calendar integration, while present, doesn’t achieve the unified experience that makes calendar-first platforms so effective. Still, at under $30 annually, TickTick delivers remarkable value for users wanting an incremental upgrade from Todoist.
3. Motion – AI-Powered Automatic Scheduling
Pricing: $34/month (annual) or $62/month
Motion takes a radically different approach by using AI to automatically schedule your tasks into your calendar. Rather than manually deciding when to work on things, you tell Motion your tasks, deadlines, and priorities—then let the AI build your daily schedule.
The platform excels at dynamic rescheduling. When meetings run long or urgent tasks emerge, Motion instantly reorganizes your remaining day to accommodate changes. This automatic adaptation eliminates the constant manual rescheduling that consumes time in traditional planners.
Motion’s AI considers task duration estimates, deadlines, priorities, work hours, and existing commitments to create realistic schedules. It even accounts for your meeting preferences, automatically blocking focus time for deep work. For teams, Motion coordinates meeting scheduling across multiple people’s calendars and priorities.
The significant downside is pricing—at $34 monthly, Motion costs substantially more than Todoist and most alternatives. The AI can also feel overly controlling for users who prefer manual scheduling flexibility. However, for professionals drowning in commitments who value reclaimed time over money, Motion’s automation justifies the investment.
4. Sunsama – Mindful Daily Planning
Pricing: $20/month (annual) or $30/month
Sunsama emphasizes intentional, sustainable productivity over endless task accumulation. The platform guides you through a structured daily planning ritual: review your calendar, pull in tasks from integrated tools, and commit to a realistic workload for the day.
The timeboxing interface lets you drag tasks directly onto your calendar, creating a visual schedule that shows exactly when you’ll work on each item. This approach bridges the gap between task lists and calendars more elegantly than Todoist while maintaining focus on intentionality.
Sunsama integrates with popular tools like Asana, Trello, Gmail, Jira, and Slack, acting as a unified command center. End-of-day reviews encourage reflection on accomplishments and planning for tomorrow, building metacognitive awareness about your productivity patterns.
The philosophy appeals particularly to those combating burnout or seeking more balanced approaches to work. The guided planning prevents over-commitment by forcing you to confront time constraints. However, at $20 monthly, it sits at mid-tier pricing, and the structured approach may feel constraining for users who prefer more spontaneous workflows.
5. Any.do – Simplified Calendar-Task Integration
Pricing: Free plan; Premium at $5.99/month
Any.do offers a middle ground between Todoist’s simplicity and feature-rich alternatives. The platform combines task management with calendar integration, providing a unified view without overwhelming complexity.
The “Plan My Day” feature prompts you each morning to review and prioritize tasks, similar to Todoist’s Today view but with added calendar context. Natural language input makes task creation quick—just type “lunch with Sarah next Tuesday” and Any.do handles the rest.
Calendar integration displays events and tasks together, though not as seamlessly as calendar-first platforms. The interface remains clean and approachable, making onboarding straightforward for Todoist users. Collaboration features allow shared lists and task assignment for families or small teams.
Any.do includes basic location-based reminders and WhatsApp integration for certain notifications. The mobile apps offer strong functionality, though some users report occasional sync delays. At $5.99 monthly, premium pricing sits between Todoist and more feature-rich alternatives, positioning Any.do as a modest upgrade rather than a transformative change.
Making Your Choice
Selecting the right Todoist alternative depends on what limitations frustrate you most. If Todoist’s separation of tasks and calendar creates planning friction, prioritize calendar-first platforms like Fhynix—its unified timeline approach fundamentally changes how you perceive your capacity and commitments.
Budget-conscious users seeking maximum features for minimum investment should explore Fhynix’s free plan or TickTick’s affordable annual pricing. Both deliver substantially more functionality than Todoist’s free tier while maintaining competitive premium pricing.
For professionals managing complex schedules who value time over money, Motion’s AI automation might justify premium pricing. Those seeking mindful productivity over maximum output will appreciate Sunsama’s intentional approach, while users wanting modest improvements without learning new systems might prefer Any.do’s familiar-yet-enhanced interface.
Consider your specific needs around habit tracking apps integration, collaborative features for shared calendar apps, and whether you primarily use desktop, mobile, or both platforms. Your ideal tool matches not just your feature requirements but also your natural working style.
Students managing coursework, professionals balancing multiple projects, and families coordinating schedules all benefit differently from various platforms. The key is identifying which limitations of Todoist actually impact your daily effectiveness versus which are merely nice-to-have features. For comprehensive daily routine applications, look for platforms that integrate planning, habits, and calendar views into cohesive systems.
Conclusion
Todoist established the standard for clean, reliable task management, but the productivity tool landscape has evolved beyond simple lists. Modern alternatives recognize that effective planning requires seeing tasks in the context of time, not as endless items divorced from your actual schedule.
Fhynix emerges as the strongest all-around alternative, combining calendar-first planning with task management, habit tracking, and AI assistance at accessible pricing. Its unified timeline approach solves the core limitation that drives users away from Todoist while maintaining the simplicity and reliability that made Todoist popular.
The best productivity system is one that matches your natural rhythms rather than forcing you into rigid structures. Explore free trials, test interfaces, and pay attention to which platform reduces rather than increases your cognitive load. When planning feels natural instead of forced, productivity becomes sustainable rather than stressful. Choose tools that work with how you actually think, and watch your effectiveness compound over time.